Japanese terms describing the stages of maintaining order have become widely used in Western companies after the 5S system was adapted to their needs.
Sorting
Only necessary items and tools should remain in the workplace, the rest should be removed. Sorting concerns:
tools and equipment;
consumables and raw materials;
parts and products.
The basic rule is to get rid of everything you don't need within 30 days.
The sorting process begins with labeling chinese overseas america data package items in the work area. Unneeded items are marked with red tags, which is known in Japan as the "red tag campaign." Keep in mind that you may need more tags than you initially thought. There will be quite a lot of unnecessary items.
5S System Structure - Sorting
Source: shutterstock.com
In an office environment, colored sticky notes can be used for this purpose. Large labels are recommended for greater visibility of unnecessary items.
Often people are embarrassed to consider things unnecessary or cannot determine whether they are needed. In such cases, the question helps: what is the use of this item in everyday work? If this question is difficult to answer, then the thing can be removed from the workplace.
If items are not used daily but may be needed in the future, they can be placed in a commonly accessible place such as a storage unit or storage box.
Sorting helps to understand how work is carried out in the company as a whole and in particular for each employee. The "red label campaign" reveals many unnecessary things, while raising many questions. For example:
A lot of components are assembled in a production area: what mechanisms do workers use to order and receive components?
An office worker has a lot of papers piled up on his desk: what are these documents and why does he keep them so close to himself?
The same approach applies to products that were manufactured before they were needed:
Why do employees continue to produce products that are not currently needed?
Based on what criteria do employees start producing something?
These situations indicate fundamental problems in the company's production system.
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Set in order
Sorted items need a place to be easily accessible. To do this, items are grouped according to their functional purpose and a specific place is allocated for their placement: a warehouse, a room, a closet or a drawer.
In addition to designating the location, it is important to determine the optimal number of items needed for the job. For example, a production machine requires only one tool. In the office, it is necessary to have only a certain type of printers to avoid confusion with cartridges. In this case, even without the help of an IT specialist, employees will be able to replace the cartridge themselves.
It is also important to maintain order in production, for which each item should be assigned a permanent place. Watch how you use applications and folders on your computer or keys in a car repair shop. If you use them often, leave them in a visible place, if rarely, put them away. For example, programs that you use every day should be placed on your desktop, and documents that have already been approved can be placed in a special folder called “Approved”.
Structure of the 5S system - Maintaining order
Source: shutterstock.com
Each item is assigned an "address". For example, in a warehouse, the walls, racks, shelves, and storage compartments for boxes of parts are numbered. These numbers determine the "address" for storing items.
To highlight the zones of location of things, marking is used: a drawn rectangle with the name of the zone. This allows you to highlight zones in the workshop, room, on the table and in drawers. You can also specify the maximum number of items in each zone.
The instruments are arranged so that they are easily accessible for taking and returning to their place. The outlines of the instruments can be applied to tables or wall panels for convenience.
Passages between work stations may also be marked to ensure free movement.
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